Regulations for the convention

In the event of any inconsistency or discrepancy between the English version and any other language versions of this publication, the Polish language version shall prevail.

1. The Warsaw Festival of Japanese Culture Animatsuri 2025, hereinafter referred to as the “Festival”, takes place from 18 to 20 July 2025 at the Warszawskie Centrum EXPO XXI (Warsaw EXPO XXI Center), located at Prądzyńskiego 12/14 Street in Warsaw, hereinafter abbreviated as “EXPO XXI”.
2. The Festival is organised by the Animatsuri Association under KRS number 0000332054 and FantASIA Foundation under KRS number 0001045057, hereinafter referred to as the Organisers.
3. The Festival is not a form of an organised holiday within the meaning of the Education System Act of 7th September 1991 (Dz.U. 1991 No. 95 pos. 425).
4. Each person who wishes to attend the Festival must purchase a ticket allowing them to participate. This point does not apply to volunteers and other persons invited by the Organiser.
5. Under-seven-year-olds are subject to a 100% discount on their ticket to attend the Festival. On the other hand, those aged between seven and twelve are subject to a 50% discount. In both of the aforementioned cases, the condition is the attendance at the Festival of the legal representative (hereinafter referred to as the Guardian) under whose care the persons covered by the discount will be placed. The Guardian must purchase a ticket to attend the event at full price.
6. Participation in the event is confirmed by a coloured wristband provided by the Festival. It must be shown whenever the Organisers or the Patrol call upon it.
7. The organiser does not issue duplicate wristbands. If it is lost or destroyed, a new ticket purchase will be required in order to continue participation in the Festival.
8. Single day tickets for the day of the event, entitle you to stay in the Festival grounds until 11pm on Friday 18th July and Saturday 19th July and until 2pm on Sunday 20th July 2025.
9. Each person who arrives at the Festival is required to show a valid identity card with photo and date of birth. Those who have purchased pre-sale tickets will also need to present a QR code generated by the booking system, which entitles them to collect their badge and wristband.
10. Minors, on the day of their participation in the event, are obliged to present to the accreditation staff the Minor Attendee Card (MAC) duly filled by their Guardian, or their statement in the event that they are present at the Festival. The said documents must be in the minor participant’s possession throughout his/her stay at the Festival.
11. The data provided when booking tickets and collecting badges is used only for record–keeping and security reasons and is processed in accordance with the Personal Data Protection Act of 10.05.2018 (Dz.U. 2018 pos. 1000). After the Festival all the sensitive data is deleted.
12. The area of the Festival is the premises of EXPO XXI. Participants are allowed to stay on the Festival grounds from 17:00 on Friday 18th July until 14:00 on Sunday 20th July 2025. There are exceptions to this point as described in point 8 of these regulations.
13. No animals are allowed in the Festival area. This prohibition does not apply to guide animals of persons with disabilities or animals being introduced as a teaching aid for lectures, which is agreed in advance with the organizers.
14. No objects which may constitute a threat to the health or life of the participants may be brought into the Festival area, in particular objects with an exposed blade, as well as chain weapons (flail, kusarigama, etc.) or their imitations, with the exception for the cases in which they are deprived of their functional properties (i.e.permanently attached pommel). The above also applies to items that imitate weapons such as props for cosplay purposes or ASG replicas. The final decision on whether items can be brought in is made by the Patrol Chief or their designee after mandatory inspection.
15. The Patrol and the Organizers will deposit items not approved by the control referred to in point 14. They have the right to refuse entry or remove any person from the event would they not agree to hand over said items. Deposited items may be made available for a specific purpose e.g. for the duration of the cosplay competition or a photoshoot. In any other case, they will be stored until the end of the Festival or if their owner decides to leave earlier.
16. During the Festival it is forbidden to point an approved weapon or any other dangerous instrument at another participant, except for the cases where they have explicitly consented to it (e.g. when posing for photos).
17. It is strictly forbidden to possess and consume alcoholic beverages, or psychotropic and narcotic drugs in the Festival area. If any of the above items are found in a participant’s possession, they will be immediately confiscated, and if the participant causes problems, they will be disciplinarily removed from the Festival area. In extreme cases, the Police might be called in.
18. Smoking and the use of electronic nicotine inhalers (e.g. liquids, e-cigarettes, etc.) and tobacco warmers are strictly prohibited in the buildings located within the Festival area.
19. The organisers are not responsible for any moral or health damage to Festival Participants. Should a situation arise in which it becomes necessary for a participant to be administered medication, supplements or other medical supplies by members of the event’s medical section, underage participants must present their Convention Card to confirm information on any allergies or contraindications to the aforementioned agents. Adults, in turn, are obliged to inform this fact during the intervention. In a life-threatening situation and where it is not possible to receive information on the above-mentioned agents, members of the event’s medical section act intuitively in accordance with current medical knowledge. The members of the medical section and the Organisers are also not liable for lack of awareness, ignorance or providing false information. Accident insurance is to be purchased by each participant on his/her own prior to the Festival.
20. The organizers are not responsible for items lost or left unattended.
21. Persons under the influence of intoxicants and stimulants, or alcohol, or behaving aggressively or vulgarly will be disciplinarily removed from the Festival area. In extreme cases, the Police may be called in.
22. Attractions and places intended for adults may only be visited on presentation of an identity card stating that you are over eighteen years of age.
23. The Organizers are not liable for material damage caused by Festival Participants – their perpetrators will be held accountable using personal data provided to the Association.
24. Priority of using the lift is first and foremost given to persons with reduced mobility, followed by the Festival Staff, and in particular the volunteers of the Medical Section who, due to the nature of their duties, often need to get to the venue in the shortest possible time. Every participant should responsibly use the lift.
25. Each advertising action, such as hanging posters, distribution of any advertising materials (leaflets, brochures, etc.) and the like must be consulted with the Organisers in advance. Violation of this point may be punished with disciplinary removal from the Festival area as well as financial consequences.
26. Each participant is obliged to behave in a civilized manner, to clean up after themselves and to comply with the decisions of the Organizers, Festival Staff and the Patrol.
27. Only the Organizers and persons authorized by them may stay in the rooms and areas designated for the Organisers.
28. Compliance with the Rules and Regulations is supervised by the Organisers, Festival Staff and the Patrol.
29. The organisers reserve the right to change and supplement the Festival programme. In addition, if at least 10% of the planned program events on a given day of the Festival fail to take place and the Organizer is not able to organize substitute attractions of comparable value at that time, part or all of the accreditation fee might be reimbursed.
30. Opinions presented by the Speakers and other creators during the Festival belong exclusively to them and do not necessarily reflect the opinion of the Organizer.
31. The photos and videos of participants taken during the event may be used to promote other events of the Organiser.
32. Persons failing to comply with the Rules and Regulations may be disciplinarily removed from the Festival area.
33. A participant relegated outside the convention in the case of persistent or significant violations of the rules, or the law, may be punished with a ban on entry to the Organizer’s future events of a permanent, or temporary nature. The decision is made each time by the Patrol Chief.
34. Uczestnictwo w Festiwalu jest równoznaczne z potwierdzeniem znajomości Regulaminu. Regulamin, będzie do wglądu na akredytacji oraz na stanowisku informacji. Ponadto jest dostępny na stronie internetowej Festiwalu: https://festiwal.animatsuri.pl/en/about-animatsuri/regulations-for-the-convention/.
35. The participant has the right to cancel his/her participation in the event. Cancellation with refund of the ticket fee is possible up to and including 30 June 2025. After this date, a refund of the ticket fee is not possible. The refunded ticket fee may be reduced by an administration fee.
36. In the event of the need to introduce restrictions related to the SARS-CoV-2 (or other) virus epidemic, the Organisers reserve the right to introduce a sanitary regime in accordance with the applicable regulations.
37. Festival participants who show symptoms of SARS-CoV-2 virus infection may be forced to leave the Festival area without reimbursement of the accreditation fee.
38. Ignorance of the content of these Regulations does not exempt from the consequences of non-compliance with them.
39. In the event of a fortuitous event, such as the declaration of national mourning, an epidemiological threat, or a serious accident in the Festival area, as well as other fortuitous reasons which make it impossible to organise the Festival and which are beyond the Organiser’s control, the Organiser has the right to cancel the event, change the date or venue without prior notice.
40. In matters not included in these Rules, the relevant provisions of the Civil Code and the Criminal Code shall be applied.
41. The above regulations are binding for all Festival Participants, as well as Special Guests, representatives of the Press, Exhibitors, Patrol, Creators of Attractions, Festival Staff and the Organisers and other people who are on the grounds of the Festival during its duration.